Revenue Stamp Procurement Process in DOP IT 2.0 – Step-by-Step Guide

Revenue Stamp Procurement in DOP IT 2.0 – Step-by-Step Guide

The Department of Posts (DOP) has introduced DOP IT 2.0, which simplifies the process of Revenue Stamp Procurement through a structured digital workflow. If you are a postal employee or staff handling procurement, this guide will help you understand the step-by-step procedure from request creation to final stock receipt.

Step 1: Operator — Procurement Request

1. Login as Operator (ensure Inventory Card Role is enabled).
2. Navigate to: Inventory → Procurement Card → Procurement Request.
3. Select the Vendor. (If vendor is not available, create one at India Post Customer Self Service).
4. In Remarks, enter: PURCHASE OF REVENUE STAMP.
5. Click Add, then Place Request.
6. Note the Procurement Request ID.
7. Upload supporting documents if required.

Step 2: Supervisor — Verification & Authorization

1. Login as Supervisor.
2. Go to: Inventory → Procurement Card → Procurement Request Verification.
3. Locate the Procurement Request ID created by Operator.
4. Click Verify, then Authorize.
5. Record the Authorization ID and confirmation.

Step 3: Operator — Cheque Payment Entry (Miscellaneous Transaction)

1. Login as Operator.
2. Navigate to: Accounts → Miscellaneous Transaction → Miscellaneous Receipts/Payments.
3. Enter details:
   • Transaction Type: Payment
   • Transaction Mode: Cheque
   • Remarks: PURCHASE OF REVENUE STAMP
   • Payee Name: Treasury Office (e.g., ADDITIONAL TREASURY OFFICER)
   • Account Code (Payment side): 8671005600 – Purchase of Revenue/Non Postal Stamp
   • Amount: Enter cheque amount
4. Add commission on Receipt Side:
   • Account Code (Receipt side): 1201005200 – Commission on Revenue/Non Postal Stamps
5. Verify that Receipts and Payments totals match, then click Submit.
6. Prepare Challan for Treasury Office and submit with cheque to the Bank.

Step 4: Operator — Procurement Receipt

After receiving Revenue Stamps from Treasury Office:

1. Login as Operator.
2. Go to: Inventory → Procurement Card → Procurement Receipt.
3. Select Request Indent No. → Enter Received Quantity → Receive Indent.
4. Supervisor verifies the entry in their login.

This adds stock to Inventory Balance, which must be transferred to Treasury Stamp Balance.

Step 5: Treasury & HO Post Office Procedure

• Treasury Operator: Inventory Card → Raise Indent Operator → Select Warehouse as HO → Add
• Supervisor: Approve indent in Approve Indent Card
• Warehouse Operator: Approve indent
• Warehouse Supervisor: Authorize indent
• HO Operator: Accept stock via Inventory Card → Accept Stock Operator Card
• HO Supervisor: Authorize stock acceptance
• Treasury Operator: Record stamp receipt in Stamp & Stationery Module

Important Account Codes

• 8671005600 – Purchase of Revenue/Non Postal Stamp (Payment Side)
• 1201005200 – Commission on Revenue/Non Postal Stamps (Receipt Side)

Final Checklist for Revenue Stamp Procurement

• ✅ Ensure Procurement Request is authorized before making payment.
• ✅ Match Treasury Name and Account Codes correctly.
• ✅ Attach Cheque Copy / Payment Proof if required.
• ✅ Keep Procurement Request ID & Authorization ID safe for audit purposes.

Conclusion

The Revenue Stamp Procurement in DOP IT 2.0 ensures a streamlined, transparent, and accountable process. By following the above steps, Operators, Supervisors, and Treasury staff can efficiently handle procurement, verification, and stock management of revenue stamps.